1. Home
  2. Finance and Grants
  3. Financial Compliance

Electronic Submissions

Charter schools, regional education service centers (ESCs), and school districts must submit their annual financial report (AFR), district improvement plan for school districts and charter schools), campus improvement plan(s) (for school districts and charter schools), and local evaluations (for school districts and charter schools) in electronic format to the Financial Compliance Division. This page provides information about

  • theÌýdocuments districts and ESCs must submit,
  • theÌýdocuments charters must submit,
  • instructions for submitting the required documents, and
  • additional information related to submitting the AFR and related documents.

±õ³¾±è´Ç°ù³Ù²¹²Ô³ÙÌý¸é±ð³¾¾±²Ô»å±ð°ù²õ

  • The , does not provide for any extension when the date falls on a holiday or weekend. The AFR is notÌýrequired to be submitted earlier.
  • A complete, board approved, and signed AFR in PDF format and data feed text file must beÌýreceived throughÌýthe AUDITÌýapplication in the ɬÀï·¬Login (TEAL) secure environment to meet submission requirements.
  • Emailing of the required AFR files does not meet submission requirements.
  • The AUDITÌýapplication in TEAL is open 24 hours, sevenÌýdays a weekÌýto accept electronic AFR submissions.

Annual Financial Report Data Feed and PDF Submission Process

The following videos and Power Point presentations provide an overview of the charter school, ISD and ESC annual financial report PDF and data feed submission to the ɬÀï·¬ Education Agency through the Audit application in TEAL. ÌýÌý

Charter School

ISD and ESCÌý

Annual Financial and Compliance Report Submission—Districts and ESCsÌý

A school district or an ESC must submit the AFR (as a PDF)Ìýand related data feed text file to the ɬÀï·¬ Education AgencyÌý(TEA) through the Audit application in ɬÀï·¬ Education Agency Login (TEAL).

A district or ESC submits its AFR through the AUDITÌýapplication in the ɬÀï·¬ Education Agency Login (TEAL). See the appropriate link in the TEAL section below to set up an account.Ìý

Updates to the Data Feed Schedules for FY2023 Submissions

Updates were made to three data feed schedules in the Audit application which will apply to the FY2023 Annual Financial Report (AFR) submissions.

Two columns were added to the Governmental Fund, Balance Sheet (C1) and Governmental Fund, Statement of Revenues, Expenditures, and Changes in Fund BalanceÌý(C2)Ìýin the Audit application data feed schedules for the ISDs and ESCs.Ìý

The two columns that were added to both the C1 and C2 are:

  • Other Major Funds (OMF) - this column should include the sum of all otherÌýmajor funds reported on the C1 or C2 schedule which are not one of the major funds already listed (columns 24, 50, or 60).
  • Other Non-Major Funds (ONMF) - this column should include the amounts for the other non-major funds column reported on the AFR.

One new field was added to the J-1 schedule. The new field is on row 8000, column 31. the amount entered in this field should be the total amount of taxes refunded under Section 26.1115, Tax Code, for owners who received an exemption as provided by Section 11.42(f), Tax Code, The amount entered should include both M&O and I&S tax refunds. The amount should also be a positive number with no decimals.

Additional information on these updates can be found in the ISD and ESC data feed manual. In addition, the data feed edit formulas for each schedule have been added to the back of each data feed manual.

Annual Financial and Compliance Report Submission—Charter SchoolsÌý

The Audit application PDF and data feed submission process requires that at least one person at the Charter School has TEAL Audit application access to close and finalize the data feed file submission.

A charter school must send its AFR (as a PDF)Ìýand related data feed text file to the ɬÀï·¬ Education AgencyÌý(TEA) through the Audit application in TEAL.

A charter school submits its AFR through the AUDITÌýapplication in TEAL. Refer to the appropriate link below to set up an account.Ìý

District and Campus Improvement Plans Submission—Districts and Charter SchoolsÌý

A school district or charter school must send in the district improvement plan, campus improvement plan(s), andÌýlocal evaluations as a PDF to TEA.

TEALÌýApplicationsÌý

Submit the electronic reportsÌýthrough the AUDITÌýapplication in TEAL. Refer to the appropriate link below to set up an account.

TEAL Audit Application Roles

The AUDITÌýapplication user roles for submitting the AFR, State Compensatory Education (SCE) files, and depository contract information are listed below.

When working with bothÌýAFRÌýand depository contract submissions, request the appropriate role:

  • Charter AFR and Depository Contract User,
  • ISD AFR and Depository Contract User, or
  • Governmental charter school personnel will need to request the two roles below:
    • Governmental Charter User - Submits AFR, and
    • Depository Contract User -ÌýSubmit only depository contract

Users who will be submitting SCE files (that isÌýdistrict and campus improvement plans) must apply for a role which includes: “Submits AFR."Ìý

  • Charter AFR User -ÌýSubmits AFR
  • Charter AFR and Depository Contract UserÌý-ÌýSubmits AFRÌýand depository contract
  • CPA Personnel - Submits AFRÌý(CPA firm users only)Ìý
  • Depository Contract User -ÌýSubmit only depository contract
  • ESC UserÌý- Submits AFR
  • Governmental Charter User - Submits AFRÌý
  • ISDÌýAFR and Depository Contract User -ÌýSubmits AFRÌýand depository contractÌý
  • ISD User -ÌýSubmits AFR

Ìý

Ìý

ÌýÌýPrint
Contact Information

Paul Moreno (512) 475-2228 or paul.moreno@tea.texas.gov

Financial Compliance Division

Phone: (512) 463-9095

Fax: (512) 463-1777

Email: schoolaudits@tea.texas.gov